OLDENBURGER KARTONAGENFABRIK GMBH

Case Study

Sector
Manufacture of packaging

Location
Bad Zwischenahn, Germany

System
AMAGNO On-Premise

Business Areas
Sales
Personnel Department
Accounting Department
Interdepartmental Workflows
Archives

Document types
Offer and Order Processing (Workflow in accordance with ISO 9001)
Incoming and Outgoing Invoices
Interdepartmental Workflows
Archiving

Interfaces
DATEV

At Oldenburger Kartonagenfabrik GmbH everything revolves around the production of cardboard. The company’s packaging production ranges from screw boxes to bathtub outer packaging. At the same time, the work in the office is largely paperless.

As part of ISO 9001 certification in 2016, the company decided to make its processes more efficient, transparent and flexible. In order to achieve this, the factory decided to implement AMAGNO’s Digital Management System solution.

Oldenburger Kartonagenfabrik GmbH

Sector	Manufacture of packaging
Location	Bad Zwischenahn, Germany
System	AMAGNO On-Premise
Business Areas	Sales Personnel Department Accounting Department Interdepartmental Workflows Archives
Document types	Offer and Order Processing (Workflow in accordance with ISO 9001) Incoming and Outgoing Invoices Interdepartmental Workflows Archiving
Interfaces	DATEV

OLDENBURGER KARTONAGENFABRIK GMBH

Case Study

“With AMAGNO document management, we’ve gained a lot of efficiency in our daily work. Our certified digital workflows allow for a seamless transfer of all required documents and as a result, our response times have also decreased. Thanks to AMAGNO, invoice data is now also transferred to DATEV via an interface after our digital audit and booking workflow, a massive time-saver!”

Sabine Burmeister, Managing Director Oldenburger Kartonagenfabrik GmbH

OK Gebäude - Case Study Oldenburger Kartonagenfabrik

REQUIREMENTS

In 2016, the cardboard factory began to adapt its processes to meet the ISO 9001 Quality Management Standard. At the same time, there was a wish to map the company’s internal process chain digitally so that it can be optimized, leading to greater internal transparency and traceability.

The team therefore began to look for a Digital Management System (DMS) that would transfer their structure to the system and allow them to build their own workflows.

IMPLEMENTATION

After some research, the company came across AMAGNO through one of its sales partners, who was very enthusiastic about AMAGNO’s implementation. After several discussions and a test phase, AMAGNO was able to convince the company of its advantages.

In practice, AMAGNO maps extensive workflows at Oldenburger Kartonagenfabrik and at the same time acts as an archive. The company’s accounting department works with a complex invoice workflow in which both the incoming and outgoing invoice transactions are digitally mapped. In the sales area, offer and order processing also have their individual workflows.

The partner companies also work with DMS. Currently, however, AMAGNO only serves as a file and document repository. For the future, there are plans to integrate the digital document management into the processes of the partner companies and optimize them via appropriate workflows.

AMAGNO SCORES HIGH

There are many good reasons for using AMAGNO.

Firstly, Oldenburger Kartonagenfabrik placed their emphasis on choosing a German, preferably regionally-based DMS supplier when selecting the right system. With AMAGNO’s cloud solution, the data remains in Germany.

Secondly, AMAGNO enables processes to be accelerated and tracked through individually configurable workflows, thus saving costs and time. This is particularly helpful in case of employee illnesses or changes in personnel.

What the company particularly appreciates is the fast search function. All the important documents can be searched on the go whenever a customer is calling. Thanks to this intuitive feature, requests can now be processed much faster.

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