Haflinger – iesse Schuh GmbH

Case study

Exporting outgoing invoices manually from ERP and archiving them as Word documents – that was the stumbling block which prompted us to explore the market in search of the right archiving software. This led to the procurement of AMAGNO’s innovative, tried and trusted Enterprise Content Management solution. And that was despite having already actually decided to go with a competitor.

By using AMAGNO as a document management system, Haflinger has taken another logical step towards digitalisation and stands to benefit in the long term from an automatic archiving of outgoing invoices and credit memos from ERP. That will allow the company from Goslar to focus on what really matters and continue to build on its 110-year history as an innovative creator of footwear.

referenz dms software haflinger - Haflinger - iesse Schuh GmbH

With AMAGNO our employees can better concentrate on their core activities. Instead of the tedious task of storing and archiving invoices, documents and files manually, this can now all be done using AMAGNO’s innovative document management. Any doubts that we might have had about using a document management system were quickly dispelled by AMAGNO’s straightforward and intuitive operation.

Gerd Otto, Managing Director

The starting point

Search for archiving software to store outgoing invoices.

The requirements

Document management system with an interface to ERP and DATEV.

AMAGNO scores well

Quick implementation and high acceptance rates with employees.

Manual archiving

The accounting department used to have to export large numbers of outgoing invoices from the ERP system manually and archive them manually as Word documents. This took up a lot of time, was not very precise, and also made it very difficult to search the archive. To rectify this unsatisfactory state of affairs, the accounting department made it their business to find the right archiving software and quickly came across various different providers of document management systems. It quickly became apparent that there was a need to look beyond simply solving the archiving issue and that a complete Enterprise Content Management solution would be required company-wide. In addition to the accounting department, purchasing, sales and production planning were also to be included in the first stage of the switch to a digital document management system. The IT department would follow further down the line.

Preliminary decision for competitor

An initial rough examination of the market led us to identify some potentially suitable suppliers of document management systems. This was narrowed down to two candidates whom we invited to Goslar to present their products in detail. Unfortunately, we were not convinced by the product presented by one of the invited suppliers and therefore decided at this stage to go with the other candidate. It turned out though, that the Management at Haflinger was not entirely convinced by the product and its functionalities. After some more research, AMAGNO presented its document management solution.

Quick implementation

All of the decision makers were immediately impressed by the presentation of this innovative software and the decision was therefore made to implement AMAGNO as the company’s document management solution across the board. Some of the reasons for choosing AMAGNO included its quick and simple implementation, the great number of options available for automation and most importantly the straightforward and intuitive operation for employees. Immediately after the compact introductory training had been conducted, the first employees in the company began to use the DMS. The user-friendly application of AMAGNO eliminated any initial concerns that some employees might have had about using document management software.

About Haflinger

For over 110 years, there has been a tradition of creating masterpieces at Haflinger, and this comes through not only in Haflinger’s creations but also in those who work there and continuously strive for innovation; all without losing sight of people’s requirements.

At their traditional home in Goslar, cords and strings were the first things that the company produced. Today Haflinger is a world-famous brand for sustainable and resource-efficient footwear, particularly in Japan where people stride through life in a more relaxed fashion thanks to Haflinger shoes.

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