Privacy and data security
Lay the foundations for secure data storage.
Data protection and the security of your company’s information is not just about safeguarding your intellectual property or assets (designs, technical plans, secret recipes, etc.), but also about looking after personal data. Companies have to ensure that personal data is stored securely at all times and inaccessible to unauthorised parties.
AMAGNO has been designed and built with regulatory compliance in mind, meeting even the most modern data protection framework like the new EU General Data Protection Regulation (GDPR).
The GDPR will apply from 25 May 2018 and in the event of non-compliance, companies can face fines of up to €20 million, or 4% of their annual global turnover. Any company, institution or organisation, (whether private or public) that processes personal data of EU citizens, has to make sure that they comply with the new regulation.
Comprehensive permission system
An essential part of any data protection and data security strategy is defining and analysing rights and permissions.
AMAGNO has developed one of the most sophisticated document management permissions systems on the market. Our system can accommodate a classic right-per-folder strategy, but we don’t consider it the most effective solution.
Permissions in any company are often much more precise and depend on more context, or the exact content from document to document. This is why AMAGNO lets you choose and set permissions that give you this kind of flexibility, e.g.: “All contracts with company XYZ” or “Invoices worth more than £100,000”.
Supersonic access to information
AMAGNO comes with one of the most powerful full-text search and retrieval systems on the market. This means you can digitalise all your paper files and archives, store them in AMAGNO alongside your digital documents, files and emails, and when you search for a name or keyword, you will be able to find what you are looking for, in an instant. Find what you need from millions of files, without wasting any more time.
In terms of data protection issues in the GDPR age, AMAGNO is, in a nutshell, a very efficient way of complying with the “Right to erasure (‘right to be forgotten’)“.
The new general data protection regulation
With the new GDPR, a whole new European dimension opens in terms of data protection and many companies will face major challenges in terms of their ability to provide information.
AMAGNO can be the perfect foundation for your data protection strategy. AMAGNO’s comprehensive search across practically any type of file format will enable you to find, retrieve and provide any data or information you have, in a matter of seconds. You can then export the results, delete the files after their legal retention period expires, as well as redact or black-out sensitive information.
The ideal software for data protection officers
AMAGNO offers the ideal foundation for internal and external data protection officers, legal departments and corporate compliance officers. AMAGNO offers you both incredibly fast access to information, as well as the ability to manage and adhere to GDPR requirements as time goes by.
You can use the software to store and manage your contracts, audits, risk assessments, Privacy Impact Assessments (PIAs) as well as other information regarding your internal or external data processing and handling.
You can use AMAGNO to control training workflows, to schedule follow-ups, and to implement internal processes adhering to legal or auditory requirements.
AMAGNO is IDW PS 880 and ISO 27001 certified. In addition to the software development process, important software functions (e.g. the permissions and rights system) have been designed from scratch with data protection and security in mind.
AMAGNO technical measures
Enterprise Content Management (ECM) and Document Management (DMS) solutions like AMAGNO can offer various security mechanisms to support company internal organisation. Here are just a few examples of how AMAGNO can help keep you safe and comply to legal standards:
- Default denial of access and reading (Privacy By Default and Privacy By Design).
- Detailed permissions system with evaluation options (reports)
- Encryption of data communication between clients and server
- Encryption of sensitive data on clients and servers
- Encryption and file anonymisation in binary data repository
In this way, ECM and DMS systems like AMAGNO can form an important cornerstone for company data security and data protection.