Audit-proof archives

With document management

Being able to see the history of documents, archive them permanently and electronically, as well as protect them from manipulation are important aspects of daily document management. Companies are legally required to provide evidence of exactly how documents arrive, as well as how they leave. Changes must be fully documented with version control management.

The ECM solution from AMAGNO offers a variety of functions for ensuring your company is ready for an audit. Thanks to automated workflows and automatic storage of working statuses, you can find the information you need easily and fast. To provide you with audit security, AMAGNO supports the storage of receipts in compliance with tax law and prevents the manipulation and deletion of files.

devices amagno 830x457 - Audit security with ECM

Email history along with a clear document paper trail is paramount when it comes to facing audits and complying with tax law. 

Stick to retention periods and deletion Deadlines

Never miss another deadline for the legally required retention or deletion of documents.

Automatic email archiving

 

Import emails in order to guarantee adherence with your company's legal retention obligation.

Legally required archiving of invoices and receipts

Automated version management and user permission options protect your data.

Version control management for audit security

With document version control in AMAGNO you can always see who has edited files, as well as when and how. Documents can be edited on your personal desktop and then released again for other users. This prevents duplicate editing and means that later version statuses can be seen without missing any changes.

Audit safety archiving of receipts

Digitise receipts, invoices and other bookkeeping documents for audit security. Instead of continuing to print out electronic invoices and receipts and archiving them with other paper receipts, companies should digitise their analogue documents and keep them in one centralised, audit-proof archive. This optimises working steps and means that required documents can be viewed in just a fraction of the time compared to in a paper-based filing system.

Automatically adhere to retention periods

There are various retention periods and deletion deadlines that companies have to comply with for different documents and files. When archiving these documents, depending on the type of document, retention periods are set which mean that the documents cannot be deleted during the legally required retention term. Once this period expires the documents are again released and can be manually deleted.

Protect documents from being manipulated

With a digital archive, you protect your documents in the company from intentional or accidental manipulation. Only the employees who really need access are authorised access. It is not possible to read sensitive documents outside of the company because AMAGNO generates internal authenticity certificates for data to check data consistency and detect manipulations.

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