Vosteen Import Export GmbH

Case Study

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Sector
Wholesale Business

Location
Delmenhorst, Germany

System
AMAGNO On Premise

Business AreasAccounting
Purchasing
Selling
(more in planning phase)

Document types
Incoming invoices
Shipping documents
(more in planning phase)

Interfaces
ERP System (in planning phase)

Vosteen Import Export GmbH is a midsized importer and wholesaler of lifestyle items, decorations and florist supplies. The enterprise is looking to cooperate with commercial resellers such as garden centres, florist shops, furniture houses and decoration shops.

Since April 2018, AMAGNO has been the digital document management provider for the Delmenhorst company Vorsteen. In addition to AMAGNO’s use in accounting, the company uses the software for its shipping documents, thus the incoming and outgoing goods can be recorded and checked with a higher transparency.

Vosteen Logo 150x150 - Case Study Vosteen

Vosteen Import Export GmbH

Sector Wholesale Business
Location Delmenhorst, Germany
System AMAGNO On Premise
Business Areas Accounting
Purchasing
Selling
(more in planning phase)
Document types Incoming invoices
Shipping documents
(more in planning phase)
Interfaces ERP System (in planning phase)

Vosteen Import Export GmbH

Case Study

Vosteen Import Export GmbH is a midsized importer and wholesaler of lifestyle items, decorations and florist supplies. The enterprise is looking to cooperate with commercial resellers such as garden centres, florist shops, furniture houses and decoration shops.

Since April 2018, AMAGNO has been the digital document management provider for the Delmenhorst company Vorsteen. In addition to AMAGNO’s use in accounting, the company uses the software for its shipping documents, thus the incoming and outgoing goods can be recorded and checked with a higher transparency.

‘AMAGNO let us take a completely new look at our workflows and processes and release ourselves from blinkered routines. You can rethink lots of processes and there are endless possibilities to optimise any existing work procedures.’

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Mike Trojan, Sales

REQUIREMENTS

Vosteen Import Export GmbH had been considering the implementation of a document management system. It was crucial for the DMS to meet the legal standards before the implementation. That is, the DMS should have a legal obligation to file and archive the incoming e-mails with a relevance to the purchase contracts. Such and further advantages of the DMS mapping were found in a closer examination of the features and possibilities of the system.

IMPLEMENTATION

In April 2018, the company began to map its accounting workflows with AMAGNO. Since then, other business processes and workflows have been added.

In addition to the main goal of introducing AMAGNO to the entire company in the future, the integration of the system into the sales department is planned – AMAGNO can be used for all invoicing in the long term. Furthermore, the purchasing processes and a checklist function are also planned to be incorporated in AMAGNO.

AMAGNO SCORES HIGH

The accounting department is fascinated by AMAGNO’s significant time savings. The invoice workflow is now done in a straightforward and transparent digital way. Vosteen Import Export GmbH made a choice in favour of AMAGNO EDMS solution because of the regional proximity and its wide range of functions.

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  • Each User can Store up to 300 MB.
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